It’s a familiar feeling for any manager. You’re halfway to the venue, and a sudden thought strikes you: Did anyone remember the corner flags? Who was meant to collect the subs? Did I bring the emergency contact forms?
Relying on memory alone to run an event is a recipe for stress and last-minute panic. Key items get forgotten, important tasks are missed, and the organiser is left carrying the entire mental load.
At YourZown, we believe preparation should be simple, collaborative, and stress-free. That’s why we built powerful, intuitive checklists directly into our platform.
The YourZown checklist feature is your central hub for event preparation, ensuring nothing ever slips through the cracks. It's more than just a list; it's a dynamic tool for accountability and peace of mind.
Create and Assign with Clarity: Build a comprehensive checklist for each event. But don't just list what needs doing – assign each item to a specific person. Now everyone knows exactly what they’re responsible for, from bringing the match balls to ensuring the medical kit is fully stocked.
Track Everything in Real-Time: As team members, parents, or volunteers complete their assigned tasks, they simply tick them off in the app. You can see the progress instantly from your dashboard. No more chasing people with follow-up texts and emails.
Build Reusable Venue Templates: Do you play at the same home ground every other week? Create a venue-specific checklist that automatically loads every time you book an event there. The essentials like "Unlock the changing rooms" or "Check pitch for hazards" will be there waiting for you, every single time.
Centralise Your Prep: By keeping everything in one place, you create a single source of truth for your event. The entire team can see what’s required, what’s been done, and who is doing it. It’s collaborative preparation at its best.
With YourZown checklists, you’re not just hoping for a smooth event; you’re planning for one. You can finally move from relying on memory to relying on a system, freeing you up to focus on what truly matters: your team and the event itself.
"I didn't know you needed help!" or "I would have, but I wasn't sure who to ask or what to do." Sound familiar? Volunteers are the lifeblood of any sports or social club, but coordinating them, even finding them, can feel like a magic trick gone wrong.
One moment you think you have a full roster of helpers for the upcoming event, the next, you're scrambling. People are willing, often eager, to contribute, but unclear roles, missed calls for assistance, or clunky sign-up processes can make even the most enthusiastic volunteer vanish.
With YourZown’s event management tools, asking for help and offering it is seamless. Club admins can send out event invitations with clear roles and responsibilities, and members can easily RSVP or sign up for tasks. Everything is tracked and visible in real-time, so you’ll never be left guessing who’s doing what. What's more you can set up checklists to make sure all tasks that need doing, are done. Members no longer need to remember what steps are necessary for the event to be a success. Stop forgetting, start checking.
Imagine if opportunities to contribute were clear, accessible, and easy to jump into, right when motivation strikes. With YourZown, you can bring your club’s hidden helpers back into the spotlight.