Feature Highlight: Availability Tracking
Beyond the Squad: Stop Chasing RSVPs and Track Everyone (Even the Referee)
Every team or group manager knows the routine. You create an event, send out the notification, and watch as your members mark their availability. It’s a core function of any management app. But what happens next?
What about the people outside your core group? The referee for this weekend’s match? The opposition team you’re hosting? A guest coach or a volunteer first-aider?
Suddenly, you’re back to square one, juggling endless email chains, chasing text message replies, and manually noting down who can make it. This communication gap is where organisation breaks down. It’s inefficient, prone to error, and creates unnecessary stress.
At YourZown, we believe that managing an event means managing everyone involved.
The YourZown Difference: Availability for All
Most systems stop at the team sheet. YourZown goes further. We empower you to track availability for external participants with the same ease as your own members.
How does it work? It's simple:
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Create your event in the YourZown app as you normally would.
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Invite external participants by sending them a unique event link. They don't need to be a member of your group or even have the app installed.
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They respond with one click. The link opens a simple web page with voting buttons (e.g., Attending/Not Attending), allowing them to confirm their availability instantly.
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See everything in one place. Their response is immediately logged within your event's dashboard, right alongside your internal members.
No more chasing replies. No more "Did you email the ref?" panic. Everyone's status is visible in one central, organised space.
More Than Just an RSVP: The Power of Shared Information
Confirming attendance is only half the battle. A participant who has the wrong address or is unaware of emergency procedures is a problem waiting to happen.
This is another area where YourZown transforms your event management. When you invite an external participant, they don’t just get a date and time. They receive all the critical information associated with the event and venue, including:
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Full Venue Details: Address and map links so they can navigate with ease.
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what3words Location: Pinpoint accuracy for finding that specific pitch entrance, meeting point, or side door. No more getting lost in a large complex.
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Accident & Emergency Plans: Automatically share crucial safety information, like the location of the first aid kit or defibrillator.
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Further Details: Any other important notes attached to the venue are also shared, such as parking instructions, gate codes, or specific rules.
Imagine your visiting opposition team arriving not just on time, but fully briefed on the location of the changing rooms and your club’s emergency action plan. Imagine your referee finding the exact pitch entrance without a single phone call. This is the level of professionalism and safety that YourZown facilitates.
Stop letting external participants be an afterthought. Bring all your event communication into one powerful, streamlined system.
